Agent’s Assistant

– Posted May 15th 2024

AGENT’S ASSISTANT
Application Deadline: Friday 31 May. Interviews for successful applicants will begin w/c 10 June.
Location: London
Working Hours: usual hours are 9 am – 6pm.
Description: Middleweek Newton is seeking a highly effective, organised and friendly assistant to join our team. The ideal candidate must have previous experience working in a talent agency, and will take the initiative to learn, help, and problem-solve. You will ensure the smooth operation of the agents’ day-to-day activities and contribute to the success of our clients. An interest in being trained on union agreements and contracting is a plus!
How to Apply: Please send your CV and a cover letter detailing your interest in the position to lucy@mntalent.co.uk. In your cover letter, please include specific examples of how your skills and experience align with the responsibilities and qualifications listed below.
Key Responsibilities:
• assist with administrative tasks, including managing schedules, answering phones, and handling correspondence
• liaise with casting directors, producers, and other industry professionals
• coordinate meetings, auditions, and self-tapes for clients
• maintain and update client files, databases, and records
• prepare and submit invoices and tracking payments
• sending, saving, and tracking contracts
• attending clients’ performances / premieres / events as required
Qualifications:
• necessary: minimum 1 years’ previous experience in a talent agency
o candidates with a legal background and training who have a demonstrable interest in working in television, film and theatre are encouraged to apply, even without previous experience
• familiarity with industry-specific software and databases (i.e. tagmin; Spotlight)
• excellent verbal and written communication skills
• strong organizational skills with the ability to prioritise effectively
• the ability to anticipate needs and solve problems independently
If you require reasonable adjustments throughout any stage of the application process, please let us know.

We look forward to hearing from you!

lucy@mntalent.co.uk

Agent’s Assistant

– Posted May 13th 2024

Job Title: Agent’s Assistant
Company: Artists Rights Group Ltd
Location: London
Reports to: Agent

ARG provides highly individual personal management for its elite list of creative talent and has an unrivalled reputation for building and sustaining successful careers.

This is a fast paced and client facing role requiring excellent organisational and administrative skills.

KEY RESPONSIBILITIES:

• First point of contact for all requests/offers of work for clients
• Ascertaining all information regarding dates, etc
• Keeping track of all offers/contracts, etc
• Making all arrangements for clients to carry out work, for example, travel/itineraries, etc
• Managing Agent’s diary
• Connecting calls including conference calls
• Organising all travel arrangements and itineraries for Agent
• Maintaining contacts’ database
• Script reading and writing breakdowns
• Preparing Agent’s expenses
• Client casting

As part of your role, you will be required to attend the theatre/events up to 3 or 4
times per week and to attend Drama School showcases and look for new talent.

You will be expected to be available evenings and weekends for events and on your
phone.

CANDIDATE:
• Experienced Agent’s Assistant
• Excellent administrative skills and attention to detail
• Presentable as dealing with high profile clients
• Enthusiastic and dedicated
• Committed and hardworking
• Ability to work efficiently and under pressure
• Good team player
• Interest in theatre and film industry

CV applications must be accompanied by a covering letter.

recruitment@avalonuk.com

Receptionist and Administrative Assistant

– Posted May 10th 2024

Receptionist and Administrative Assistant

Hours: (Monday – Friday, Fixed Term 12-month Contract)
Location: Holland Park, London W11 4LZ
Start date: Early June
Working hours: 09:00-17.30
Salary: £25,642.50 per annum

The Agency is looking for an enthusiastic and hardworking individual to join us as the company Receptionist who will also have the opportunity to assist an agent predominantly with invoicing and scheduling. The role provides the chance to work alongside a friendly, collaborative team and learn about the industry from an agent’s perspective. The receptionist coordinates the general administration of the office, helping us to deliver excellent client care, which is the very core of what we do.

The Agency represents all manner of writers, directors & creatives working across film, television and theatre; from those at the peak of their careers to those at the very beginning. That range is reflected in the company too: the agents here are as varied in their taste as they are in age and experience.

The Agency works with other successful book agencies representing their clients’ media rights and in addition, The Agency have a bespoke children’s literary department. What binds the team at The Agency is their enthusiasm for their clients, great drama and the deal-making that facilitates it.

THE ROLE

This a role which requires a calm, considerate and organised multi-tasker with a passion for theatre, film & TV. We would welcome someone with a friendly and professional approach, administrative experience, and the ability to prioritise a varied workload with a strong eye for detail.

Reception Duties include:

• Managing the telephone switch board
• Running the meeting room diary
• Welcoming visitors & setting up the meeting room with refreshments
• Organising the post (incoming and outgoing),
• Logging, tracking and evaluating unsolicited submissions
• General office maintenance and errands (maintaining office supplies; organising couriers; printing scripts; organising travel; weekly fire alarm check)
• Booking taxis and couriers in conjunction with company assistants.
• Contributing to our social media output
• Updating internal databases
• Assisting with general administration
• Working with a senior agent, invoicing for fees on the behalf of clients, logging and tracking contracts and scheduling internal and external meetings

We are committed to diverse, inclusive recruitment, regardless of disability, race, age, colour, national origin, ethnic origin, sexual orientation, gender identity or any other basis.

Please let us know if you would like further information, or support with access requirements on to roriley@theagency.co.uk and abarnard@theagency.co.uk; or call us on 0207 727 1346 and ask for either Rosie or Arthur.

HOW TO APPLY

To apply please email Arthur Barnard (abarnard@theagency.co.uk) and Rosie O’Riley (roriley@theagency.co.uk) with “Receptionist Application” in the subject line and include your CV and a covering letter. Please include in the covering letter:
• why you are interested in the role and the work of The Agency
• if there is a particular Agency client you admire, or project by an Agency client that you have enjoyed, and why
• your enthusiasm for film, TV and/or theatre
• how your skills, experience or personality are well matched to the job

Application deadline: Thursday 23rd May

abarnard@theagency.co.uk AND roriley@theagency.co.uk

Assistant to Literary Manager

– Posted May 9th 2024

42 is looking for an Assistant for a Literary Manager in our London office. This busy administrative role requires excellent organisational and communication skills in a department that represents writers, directors, and producers in the film, television, theatre and radio industries. The ideal candidate is someone who also has a strong ability to multitask and to work under pressure, and who aspires to pursue a career in representation.

You will be comfortable working in a fast-paced creative environment and interacting with talent and industry professionals with confidentiality and professionalism.

Hours: 9:00am – 6:00pm

Main Responsibilities:

1. Full administrative support including diary management for the manager and scheduling client meetings.
2. Responding to queries for and on behalf of clients, and assisting clients, as required.
3. Handling and chasing contracts and invoices, ensuring payments are made promptly and accurately.
4. Develop a thorough understanding of the client list and clients’ current work, in order to thoughtfully suggest them for opportunities and to specific producers when required.
5. Reading client work and incoming project submissions, providing detailed notes on the material to share with the manager and/or with the client as needed.
6. Answering and fielding calls to the department, talking with clients and responding on behalf of the manager when required
7. Booking and arranging travel, transport, and accommodation.
8. Full range of office responsibilities including filing, setting up conference calls and appointments, and compiling and reconciling expenses.

Core Skills and Experience:

1. Ideally several years’ experience working as an agent or managers assistant
2. Comfortable coordinating schedules across multiple time zones
3. Highly organised, with great attention to detail, calm under pressure
4. Ability to multitask and prioritise workload
5. Passionate about talent, books, film, TV and theatre is essential
6. Experience using Tagmin is preferable but not essential
7. Strong administrative skills and experience in implementing systems
8. Proficient with Apple Macs, Word and Excel
9. Excellent communication and interpersonal skills, with a confident phone manner
10. Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines
11. Strong initiative and ownership of responsibilities – must demonstrate a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action
12. Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated humility, poise, tact and diplomacy

Please apply by sending a CV and covering note to recruitment@42mp.com with the application titled ‘Literary Assistant’

recruitment@42mp.com

PA / Administrative Assistant

– Posted May 8th 2024

Permanent contract, full-time

Hours: Monday-Friday, 9.30am – 6pm

Location: Soho, London

Salary: Competitive

Start Date: ASAP

Application Deadline: Friday 17th May 2024

Who we are:

The Soho Agency is a leading literary, theatrical and talent agency based in Soho, London. The Onscreen Department represents a dynamic roster of TV presenters, influencers , and content creators in the ever-evolving landscape of television and digital media. We pride ourselves on our vibrant and energetic team culture, where creativity thrives, and every voice is valued. The role: We are seeking a dedicated Personal Assistant to join our team and provide comprehensive administrative support to the director of the department and her assistant. This role is ideal for an organised individual with an interest in the entertainment and media industry. As a key member of our team, you will play a vital role to support and ensure smooth operations and maintaining our high standards of service. It’s an operational role and will suit someone who enjoys process (and improving processes) and can work quickly and effectively. Important strengths and skills for this role include attention to detail, organisation and efficiency.

Experience & skills:

• Ability to organise a busy director of the company and the self-confidence to manage upwards.
• Exceptional organisational skills with a meticulous attention to detail

• Proficient in Microsoft Office programs (Outlook, Word, Excel, PowerPoint)

• Strong literacy and numeracy skills

• Excellent communication skills

• Ability to multitask and thrive in a fast-paced environment

• Proven work ethic with the ability to work independently and as part of a team

• Discretion and ability to maintain confidentiality Job Specification:

• Manage directors’ diary including scheduling meetings, reservations, travel bookings and some personal appointments

• Strong and consistent communication with director daily

• Daily personal assistant tasks for director of the department

• Managing multiple email inboxes and correspondence efficiently

• Updating agency software and internal databases

• Generating invoices and managing payments

• Liaising with accounts team and maintaining confidentiality

• Website updates and handling client fan mail

• Assisting with ad-hoc tasks for the Onscreen department and agents

• Managing contracts, sending, saving, and tracking accordingly

• Any other day-to-day tasks as required that contribute to the smooth running of a busy agency office.

Additional information:

• Training will be provided for specific software and systems

• We welcome and encourage applications from candidates who are underrepresented in the creative industries

How to apply: If you’re ready to embark on an exciting journey in the entertainment and media industry, and possess the skills and enthusiasm to excel in this role, we want to hear from you! Please submit your CV and a cover letter (which includes your notice period, if relevant) outlining your relevant experience and why you’d be a great fit for the role to admin@thesohoagency.co.uk by Friday 17th May 2024

admin@thesohoagency.co.uk